Vendor Terms & Conditions

Additional Terms & Conditions By submitting an application, vendors agree to the following: Application and Payment * Applying does not guarantee acceptance or booth space. * Vendors must list their business name and provide a complete description of all items they intend to sell or display. * Only items approved by the Clewiston Sugar Festival Committee may be sold. * Once approved, the booth fee must be paid in full before a vendor is considered confirmed. * Booth spaces may not be shared, transferred or sublet without prior approval. Cancellations and Refunds * Cancellations made before January 1, 2027, are eligible for a full refund. * Cancellations made from January 1 through March 1, 2027, are eligible for a 50% refund. * Cancellations made after March 1, 2027, are nonrefundable. * All cancellations must be submitted in writing. * No refunds will be given for failure to attend, early departure, removal for rule violations, weather, attendance or sales results. Booth Requirements * Vendors must remain within their assigned space and may not change locations without approval. * Vendors must provide their own tent, tables, chairs, displays and necessary equipment. * All tents must be safely secured with appropriate weights. * Booths, merchandise, equipment and signs may not block sidewalks, roadways, fire lanes or neighboring spaces. * Vendors must follow all assigned setup, operating and breakdown times. * Booths must remain open and staffed during required festival hours. * Vendors are responsible for leaving their space clean and removing all trash, equipment and merchandise. Merchandise and Conduct * Offensive, obscene, discriminatory, illegal or otherwise inappropriate merchandise or displays are prohibited. * Determination of what is offensive or inappropriate is at the sole discretion of the Clewiston Sugar Festival Committee. * The Committee may require the immediate removal of any unapproved or inappropriate item. * Vendors must conduct themselves professionally and respectfully. * Aggressive solicitation, disruptive behavior, harassment, intoxication and illegal activity are prohibited. * Vendors are responsible for the conduct of their employees and representatives. Food Vendors * All food vendors must have a current food handler certification and provide proof upon request. * Food vendors are responsible for obtaining all required licenses, permits and inspections. * Food must be prepared, stored and served according to all applicable health regulations. * Food vendors must provide an appropriate fire extinguisher and comply with all fire-safety requirements. * Grease, oil, wastewater and food waste may not be poured onto the ground or into streets, landscaping or storm drains. * Alcohol may not be sold unless specifically authorized and properly licensed. Electricity and Safety * Electrical service is available only when approved in advance. * Vendors must accurately disclose their electrical needs and may not exceed their approved service. * Extension cords must be grounded, outdoor-rated and safely secured. * Generators, open flames, propane and cooking equipment must be disclosed and approved. * Vendors must comply with all instructions from Festival staff, law enforcement, fire officials and health inspectors. Permits, Taxes and Liability * Vendors are responsible for all required permits, licenses, certifications, insurance and sales-tax obligations. * Vendors are responsible for securing their merchandise, equipment and personal property. * The Clewiston Sugar Festival is not responsible for theft, loss, damage, weather-related incidents or interrupted utility service. * The Festival does not guarantee attendance, sales or profitability. ## Enforcement The Clewiston Sugar Festival Committee has final authority to interpret and enforce these rules. Vendors who fail to comply may be required to correct the violation, close their booth or leave the event without a refund. Serious or repeated violations may affect eligibility for future festivals. By submitting an application, the vendor confirms that they have read, understood and agreed to these rules and regulations.